1. Time management
- Important tasks that contribute towards your personal and professional goals – make sure you schedule time for these, so they don’t fall off your radar.
- Urgent ones demand immediate attention and often relate to someone else’s goals. Beware of this category, it is easy to mistake a task’s urgency for importance. Try and say no to distractions that keep you from the other focus areas.
- Important and urgent include crises and pressing problems that need to be addressed immediately. These could be unforeseen emergencies or things you left to the last minute. Deal with these or delegate them immediately.
- Distractions – these might trick you in to feeling productive, but spend as little time on these as possible.
- Lay out your document clear and concisely so that it’s easy to read by the intended audience.
- Use headings and sections to break up the document into clear areas that indicate separate thoughts or ideas.
- To ensure visual consistency, it’s advisable to use a template – a preset format filled with example content. The template has default fonts, colour palettes and styles which assist with the look and feel of the document.
- Start by disabling notifications you don’t need on all your devices as these create hard to ignore audio and visual distractions.
- If the internet is distracting you, either switch off access or limit access to certain sites in certain time frames. With World Cup Football just underway, sports channels will be a big distraction in most offices.
- If you’re in a noisy or busy office, wear headphones to drown out audio distractions and to show others you don’t want to be interrupted.
- The best tools to help you stay focused at work are those that help eliminate distractions – figure out what distracts you from being productive and remove it from your desk wherever possible.
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